INSURANCE SUMMARY

For

Early Day Gas Engine & Tractor Association, Inc.

and its Branches

Coverage Effective
4/15/2008 thru 4/14/2009

PERSON TO CONTACT FOR SERVICE:

For all insurance related inquires, contact:

NW Regional Director Dick Tombrink
2250 Road 12 North
Worden, MT 59088
Phone and fax 406-967-6687
Email dicknsue@nemontel.net

Conditions of Coverage

For

General Liability Insurance

The intent of the Commercial General Liability policy is to insure EDGE&TA and its Branches for any liability they may incur as a result of sponsored events and arising out of acts or omissions of EDGE&TA and its Branches.

 The policy does not respond if a sponsored event has not been reported in advance.

Review your personal insurance policies with your independent insurance agent to be sure your coverage is sufficient to protect your assets.

 

Understanding that the purpose of EDGE&TA is to "promote the collection, restoration, preservation and exhibition of gasoline and oil engines, gas and steam tractors, power driven machinery, and any other equipment of historical value". The pricing along with terms and conditions have been established for the association liability and excess liability policies

Every participant in EDGE&TA reported events MUST be a member of an EDGE&TA branch to be covered by the EDGE&TA Insurance policy.

Only Association Members, with all membership fees paid, are provided coverage under

the terms of the insurance contracts.

A non-member exhibitor will not be considered a Volunteer.
ANY family member who exhibits or operates any machinery at a Branch event MUST be a member of an EDGE&TA branch

1. Annual dues and insurance premiums for each member are due to the EDGE&TA Secretary/Treasurer by March 15^th for the forthcoming year.  Branches are encouraged to submit as many members dues and premiums as possible by March 15^th.   With the payment of the annual dues and insurance premiums, each branch shall submit a current Branch membership roster and a list of the Branch directors & officers.

Note: Each member's membership must be renewed by April 15th to continue to have EDGE&TA insurance coverage. Those that are not renewed by that date do not have insurance coverage until they are renewed.

2. All Branch sponsored events must be submitted to the Insurance company 30 days prior (no less than 10 ) business days and include the estimated number of spectators that may attend the event. (not including EDGE&TA members).   This is to assure that all EDGE&TA sponsored events are on file with the insurance carrier prior to the event. Since the policy specifically says that events must be on record with the carrier, any received after that time may not get recorded in time for you to have coverage for your event (due to vacations, etc). The policy also requires we report the estimated number of spectators that may attend the event. In addition, if your branch is taking a people mover to a non-sponsored event, the insurance carrier requires that the event be reported as if it was a sponsored event.  See Event Reporting Form on the web page, www.edgeta.org, under insurance info.

3. If an event requires an "Additional Insured Certificate", the Branch MUST make the request thirty (30) days prior to the date the certificate is needed for the event. The "Additional Insured Certificate" request form is on the web page where it can be filled in and submitted to the Insurance carrier. The "Additional Insured Certificate" will be sent directly to the event party requesting the "Additional Insured Certificate". (See EDGE&TA Branch Request Form "Additional Insured /Proof of Insurance"  Form on the web page, www.edgeta.org under Insurance Info.)

4. If an event requires a "Proof of Insurance Certificate", the Branch MUST make the request thirty (30) days prior to the date the certificate is needed for the event. The "Proof of Insurance Certificate" request form is on the web page where it can be filled in and submitted to the Insurance carrier. The "Proof of Insurance Certificate" will be sent directly to the event party requesting the "Proof of Insurance Certificate". (See EDGE&TA Branch Request Form "Additional Insured /Proof of Insurance"  Form on the web page, www.edgeta.org under Insurance Info.)

5.  All EDGE&TA members do have coverage at non-sponsored events as long as they follow EDGE&TA safety requirements.

6. All EDGE&TA safety requirements , including, engine display set ups, antique tractor and garden tractor pull requirements  MUST be abided by.
7. There is no pro rata premium adjustment for members joining during the policy period, nor any premium refunds for members who leave the branch during the policy period. Insurance
cannot be transferred from one member to another.
 

EDGE&TA Branch Swap Meets

Swap meets are something that must exist in order to continue the search for historical equipment to restore as well as for parts for the equipment that cannot purchase in the open market.
Every participant in an EDGE&TA reported event/swap meet must be a member of an EDGE&TA Branch to be insured by the EDGE&TA insurance policy.

Under the present policy conditions, a commercial vendor (truck/trailer load) member or non-member of EDGE&TA, is not insured under the EDGE&TA Insurance policy. The EDGE&TA insurance coverage for an EDGE&TA member will not extend to his/her business, we suggest they purchase a commercial liability insurance policy to protect them and EDGE&TA for the products they are selling.
 

Vendors                

The insurance company allows us a way to cover the Mom's & Pop's that want to come to your local Branch show and sell their quilts, toys and other hand made items once a year. Vendors can become members of your branch. If this option is used, liability coverage does not extend beyond your local Branch show. A request for a certificate of insurance will not be issued in their name for additional shows nor will the coverage extend if an event is reported for them to attend another show as a vendor. As an EDGE&TA member, they would have liability insurance coverage to display their engines or tractors at your show or any other shows reported by your Branch.
It is not the intent of this policy to provide coverage for acts caused by

1)      Non-members displaying or participating at events.

2)      Vendors (food, arts & crafts, used parts. Etc.) participating at sanctioned events.

3)      Any non-EDGE&TA member is not included as an insured under this policy. Therefore, EDGE&TA members may be vendors at their home event(s) (including swap meets) but may not travel from event to event.

4)      All other non-members and vendors should be required to provide the sponsoring Branch a certificate of insurance naming EDGE&TA and that branch as an additional insured.

It is suggested that your Branch request this of all such vendors with a liability limit of no less than $1,000,000. Get these from your vendors, keep them in your file and rest assured those vendors worth their salt will have no problem getting you a certificate. Those who don't, can't or won't provide evidence of insurance should not be at your events. They come to you to make money and they need to demonstrate financial responsibility should something go haywire with them or their wares. At the present time we are not able to add those vendors to the association policy.

See Vendor/Craftsperson Booth Application Form

WHAT DO LIMITS MEAN?

The GENERAL AGGREGATE LIMIT is the most the insurer will pay for the sum of all claims under medical payments, bodily injury and property damage to others, except injury and damages under the "Products and Completed Operations hazard" as defined in the policy wording.

The PRODUCTS AND COMPLETED OPERATIONS AGGREGATE LIMIT is the most the insurer will pay for the sum of all injury and damage for the products and completed operations hazard.
 

PERSONAL AND ADVERTISING INJURY LIMIT is the most the insurer will pay for the sum of all personal injury and advertising injury to one person or organization.
 

EACH OCCURRENCE LIMIT applies to the sum of all medical payments and damages for bodily injury and property damage in any one occurrence. Within each occurrence limit, there are separate limits for Fire Damage to premises rented to the Named Insured and Medical Payments.

FIRE DAMAGE AND MEDICAL EXPENSE LIMITS equal the most the insurer will pay for all damage to rented premises arising from one fire, and the most the insurer will pay for medical expenses from bodily injury to one person.
 

The Medical Payments, Fire Damage Legal Liability, and bodily injury and property damage claims (except for Products and Completed Operations) are all subject to the GENERAL AGGREGATE LIMIT

Also, the insurer is required to defend any claim or suit seeking damages, if such damages would be covered under the policy. This would also include the cost of defense and investigation expenses in addition to the limits of coverage.
 

IT IS IMPORTANT TO CARRY THE HIGHEST LIMITS POSSIBLE FOR YOUR BUSINESS. PLEASE BE CERTAIN THAT YOUR LIABILITY LIMITS ARE ADEQUATE TO PROTECT YOUR ASSETS.

 

General Liability

and

Excess Liability

Special Exclusions

(in addition to normal policy exclusions)

Asbestos, Employment Related Practices

Lead Contamination; Nuclear Energy Liability

Professional Liability; Subsidence Liability

Athletic Participants

Any Pulling Tractor that does not meet the EDGE&TA tractor pulling requirements.

Any inclined Track

Any event that has not been reported to the insurance company.

Non-member (family, friend or a volunteer) of EDGE&TA operating or displaying any equipment.

Walk on Sled

Any type of vehicle pulled by animals transporting people.

Any Automobile or Truck coverage.

Commercial Vendors

Any Train

Liquor Liability

COMMERCIAL GENERAL LIABILITY

for

EARLY DAY GAS ENGINE & TRACTOR ASSOCIATION, INC.

Limits of Liability

Coverage Included

Premises Operations, Products & Completed Operations, Independent Contractors, Personal & Advertising Injury, Contractual Liability, Collapse and Underground Property Damage, Fire Damage Legal, Medical Payments, Broad Form Property Damage, Miscellaneous Liability Coverage.

 

Endorsements

Participant Warranty

Antique and Garden Tractor Pull Coverage Extension

Steam Engine Coverage Extension, excluding rail operated

Aggregate Limits Per Location

Additional Insured - Lessors of Premises

Club Members as Additional Insured

Volunteers as Additional Insured

Limited Pollution Coverage Per Occurrence

Limited Pollution Coverage Aggregate

Member Reporting Basis: Quarterly by branch to EDGE&TA

Event Reporting Basis: All Branch sponsored events must be submitted to the Insurance company 30 days (not less than 10 days)  prior to the event, and include the estimated number of spectators that may attended (not including EDGE&TA members). This must be done in order to assure that the events are on file with the insurance carrier prior to the event. However if any event requires an additional insured certificate or a proof of insurance certificate to be issued, the Branch must request a certificate 30 days  prior to the date the certificate is needed for the event.

Audit Basis: Annual.

 

Covered Events

As Scheduled and Reported as stated previously

Deductible

$1,000.00 per claim (paid by the National)

Commercial Excess General Liability

for

Early Day Gas Engine & Tractor Association, Inc.

Limits of Liability:

Endorsements:

See Primary liability policy forms

Exclusions:

ERISA

Directors & Officers' Coverage

1. Directors & Officers Liability Insurance (Applies to both the National Directors and Officers and Branch Directors and Officers )

Directors & Officers Liability Insurance

for

Early Day Gas Engine & Tractor Association, Inc.

Branches

Limits of Liability:
$1,000,000 per policy period........ Deductible: $1,000
Rating Basis: Flat
Endorsements
Professional Services Exclusion

Affiliates, Chapters, Branches, or Members Exclusion
Coverage Explanation:
Directors and Officers Coverage:
Directors and Officers is a coverage that protects the Directors and Officers for wrongful acts: i.e., wrongful termination of employees, harassment and discrimination. The policy will pay on behalf of the named insured or the organization's directors, officers, trustees, employees, volunteers, and committee members as well as the estate and legal representatives of such for a loss for which any of the mentioned is liable as a result of a wrongful act.

 

Wrongful Act:
Means, any alleged breach of duty, error, misstatement, misleading statement, or omission by the corporation or by the insured(s) acting solely in their capacity as a Director, officer, Employee, Volunteer or Committee Member of the Corporation.

 

There is no coverage for bodily injury, personal injury, or damage to tangible property. This coverage is provided by the general liability and umbrella policies.

 

Additional Optional Coverage

1. Participant Accident Coverage. This coverage is not included in your association policy. It may be obtained from your local independent insurance agent.

2.  In addition, if your branch is taking a people mover to a non-sponsored event, the insurance carrier requires that the event be reported as if it was a sponsored event.

Revised: December 22, 2006