BOD 6-01

Highlights from the Board of Directors Meeting June 22, 2001 Ozark, Arkansas
Curtis opened the meeting by thanking out going director Dale Fry for his time served and invited him to stay for the meeting.
Hall of Fame: Motion was made and carried that nominees should have a minimum of 2 votes by the judges to be inducted into the Hall of Fame.
Cliff Northcote brought up the following for discussion
We should help to promote EDGE&TA’s name. Encourage the branches to include that they are a branch of EDGE&TA in their ads and newsletters. Also to use the name instead of initials when they can.
He also discussed encouraging branches to have their own web page and send in their events to be posted on their page. There was a decision to put a generic page up for all branches with names of the president and vice president and email contacts, no phone numbers and addresses will be posted unless authorized by the branch. This could be included in our new questionnaire.
Cliff also indicated that the responsibility of directors should include the promotion of our educational aspect. We put on shows for grandpa and grandma. Cliff said we need to show that we are looking at ideas for kids. We should be putting on shows geared for them.
Some of the ideas he listed were:: 1. Encourage your branches to put on school shows.; 2. Talk to branches about giving scholarships. Branch 22 gives $1000.00 scholarships to FFA and 4H kids. Promote this to the branches in your region for them to get involved.; 3. Another suggestion was to set up safety classes at the National and Regional meets. Directors/Advisors could set aside 2 hrs to hold a class. This could include some time spent on both tractors and on engines. Howard will try this with Branch 1. There should be a curriculum set up for all to follow. This class could certify youngsters and this could be used to go to the underwriter. Larry said there should be a training manual written. If a branch wanted to have a director come other than at a regional or national they would have to pay their expenses. Howard said he already has his foot in the door with 4H because Br 85 teaches a 4-hour safety class every time they have a show. Howard will try to get this information.; 4. Cliff encouraged all directors to contact the branches in their region and to utilize their advisors. Let the branches know we are here if they have questions or concerns. All branches should get an email or phone call every 3 months. The directors should send any information on branch activities to Cliff so he can include things in his Gem articles. Other branches may be interested in what is going on. This would also help to promote our organization nationwide.; 5. Past advisor Eldon Fogleman asked Cliff to bring the following suggestion forward.; Consider having one advisor recognized once a year by sending them to the national show. If advisors are doing their work they should be recognized Ideas: We have 4 advisors. This would be an incentive for them. Branches need to know they have someone to talk to. Advisors help directors handle 104 branches. Howard made the suggestion to send advisors to regional show in their region instead of a National to keep the travel cost down. Another suggestion was for advisors and directors go to branch meetings in their area if they are close enough. Decision was made that in 60 days there will be a vote put out to the directors on sending an advisor to a regional event.; 6. We need to revisit our by-laws. Among other things the grammar needs to be corrected. The current bylaws were created out of chaos. We have made corrections 2 years in a row and they are now becoming confusing to the branches. It was suggested that we form a committee outside of the board to look at our by-laws and make recommendations. Everyone present agreed. Ruth was asked to contact 3 people, send them the current by-laws and ask them to submit changes and recommendations back to Ruth and then she will take them to the board. They would then have to go to the branches for vote of approval. This will go out as a total package next year.; Curtis Cook brought the following to the board.; 1. He suggested we should have a set of requirements for any applicant for a director/advisor position. Some suggestions were:; What office has he/she held?; How long have they been in EDGE&TA?; What are his/her goals?; What ideas does he/she have for the future of EDGE&TA?; Is he/she up to date on national news that is sent to the branches?; We need a profile of the person seeking a position.; Everyone agreed.; 2. Splitting into 6 regions; Curtis suggested moving the dividing line for North Central Region to include KS and MO. This would mean we would be looking at 6 Regional Shows.; At the end of each year our finances are looked at to see if we can send any money to branches hosting national and regional shows for the upcoming year. If we can do it and there are 6 regional shows, we may have to cut back to $300.00; Howard made motion to change the dividing line. Tim second. Motion carried.; Curtis made motion to cut back 300.00 when 6 regional shows are implemented, Howard second. Motion carried.; New National Newsletter:; Howard made a motion that the newsletter be put out BI-monthly and that all directors contribute information on what is going on it their region. Curtis second. Motion carried.; Cliff carried suggested changes from branch 81 that took place at the SW Regional meeting. There was discussion on all and some changes made. Cliff will report back to branch 81.; Cliff and Ruth brought suggestions that our safety "guidelines" be called "rules".; Howard made a motion to make the change. Curtis second. Motion carried.; Ruth read the new form to be put into effect for new branches wishing to join EDGE&TA. All agreed it is a good form. When it is finalized Ruth will send it to all directors before putting it into affect.; This should also be sent to all the old branches with the renewal packages for next year.; Directors and advisors should add it to their Policy and Procedure manuals.; Ruth read the letter from the Palm Village Retirement Community thanking EDGE&TA for their contribution in Menno's name.; Directors cast their vote for president and vice president.; Cliff Northcote was voted in as the new EDGE&TA president.; Howard Hodson was voted in as the new EDGE&TA vice president.; Cliff will continue to do the Gem articles, Howard will do the E&E articles.; Meeting adjourned.

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